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IvI - UHD - Committee Process & Documentation

http://uva.nl/

Purpose

This page is to explain the UHD committee process in the Informatics Institute and lists the required documentations.

Charter

The UHD committee advises the director of the institute regarding promotions to the ranks of UHD2, UHD1 or D1 of staff members. Basically the committee is in a dormant state until it is activated by the director of IvI. The committee reports back exclusively to the director of IvI. Additional info about these functions and requirements can be found here:

Committee

The IvI UHD core committee consists of (In cases where the main chair is conflicted, the alternate will chair the committee):
  • prof.dr.ir. C.T.A.M. de Laat (chair) or prof.dr. M. Welling (alternate chair)
  • prof.dr. Marcel Worring
For each candidate this committee will be augmented with:
  • a member of another UHD committee in the faculty
  • an expert on education
  • an expert on the research subject of the candidate
Secretarial support:
    dhr. F.B. (Erik) Hitipeuw,
    F.B.Hitipeuw<at>uva.nl
    +31205257462

Process

THIS IS UNDER REVISION! MAY VERY WELL BE SUPERSEDED BY THE FACULTIES GUIDELINES.

  1. The director IvI receives a request to promote someone to the ranks of [UHD-2, UHD-1, D1]. The requests can come from group leaders, the candidates themselves or because a tenure track candidate needs to be evaluated for tenure at that level.
  2. In all cases the requests are send to the director IvI, not to the UHD committee. This request can be in the form of a letter as is mentioned in the Documentation section as item 1, or in a different way. If applicable a proposal should be enclosed on how to financially cover the appointment/promotion.
  3. The director IvI may discuss with the group leader if the director would or would not support such promotion. It is at the director's discretion if he supports or declines a nomination. If he does not support a nomination the UHD committee is not activated for that nomination.
  4. The director activates the UHD committee by sending the list of nominations to the chair of the UHD committee.
  5. The chair informs the committee of the directors request.
  6. The chair of the UHD committee asks the secretarial support to collect the necessary documentation. For that list see the topic "Documentation".
  7. All communication and discussion in the UHD committee and between the UHD committee and the director is strictly confidential.
  8. The UHD committee sets one of more dates to interview the candidate(s). Candidates are scheduled and invited.
  9. The candidates are interviewed in sessions of about 1 - 1,5  hour. The hour consists of:
    1. 20-30 minutes presentation by the candidate
      The committee requests to receive the presentation, preferably in pdf, at the end of the session.
    2. 20-30 minutes Q & A
      The candidate is excused at this point and informed that further communication with him will go through the director IvI.
    3. 20-30 minutes discussion by the committee
  10. If one or more of the committee members is/are in conflict of interest (e.g.  group leader or member/nominator of one of the candidates), that committee member will be excused for that part of the session, all discussions and all emailing regarding that candidate.
  11. The committee may schedule additional discussion meeting(s) if needed.
  12. If a member of the committee can not be present at the interview of a candidate, that member is asked to review the documentation and send an evaluation plus questions to the other members of the committee 2 working days before the interview.
  13. The committee will come up with an advice per candidate, typically in the form of a letter and attachments consisting of the documentation that was provided to the committee, including the presentation.
  14. The director IvI only gets the advise. The discussions inside the UHD committee are also towards him confidential.
  15. If the director IvI wants additional information he may request so by contacting the chair.
  16. The director IvI decides if he follows the advice and communicates with the candidate and eventually the personnel department.
  17. If new events or facts warrant an augmented advice, the director can consult the UHD chair.
  18. If the group leader of candidate wants extra explanation on advices, then contact the director IvI.
  19. If anyone has general questions on operations of the UHD committee or requested documentation, obviously any UHD committee member can be approached.

Documentation for UHD promotions

THIS LIST IS UNDER REVIEW, MIGHT CHANGE!

  1. Letter from the group leader containing the request/recommendation and includes the current and requested function profile, competences, result area's and appointment-criteria (see UFO profile).
  2. Curriculum Vitae from the candidate including publication list, research and education activities, in particular the last 3 years, awards, and funding.
  3. Check if candidate has a BKO certificate.
  4. Three letters of recommendation from esteemed members of the community outside of the UvA. These letters should ideally reflect a multiple continents distribution (e.g. coming from EU and USA) indication international impact and standing in the field.
  5. A research and an education vision statement, each with a maximum length of one A4. These documents should present the vision on the contribution to ICT research, the core research question, and the contribution to teaching.
  6. A short citation analysis composed by the candidate presenting the h-index and comparing it to peers in the same field with same age and experience.
  7. The committee would like to see a summary of the teaching evaluations.
  8. Reports of last yearly evaluation
  9. If applicable: the Tenure Track Contract.

Documentation for D promotions

  1. Letter from the group leader containing the request/recommendation and includes the current and requested function profile, competences, result area's and appointment-criteria (see UFO profile).
  2. Curriculum Vitae from the candidate including education activities, and if applicable research and awards.
  3. Check if candidate has a BKO certificate.
  4. A letter of recommendation from the director of education.
  5. An education vision statement with a maximum length of one A4. The documents should present the vision on and the contribution to teaching.
  6. The committee would like to see a summary of the teaching evaluations.
  7. Reports of last yearly evaluation